Step 3 - Contact the Melbourne Christmas Party Venues
There is no need to worry If you feel you still need some Christmas party ideas for your work function. Our venues are very experienced and will be able to provide you with heaps of ideas and we have helped hundreds of people with ideas for XMAS parties so you can always contact us at anytime.
Now to STEP 3. Once you have shortlisted some Christmas Party venues the time has come to contact the venues.
We believe the best method is via email so that you can send the same email to all the venues so you will be comparing apples with apples.
A big part of the decision which venues to visit will be based on a "feel" of the venue however you want to make sure you ask enough questions so that you remove from the shortlist the venues that are not appropriate or are not available.
Please note that we have included a draft email below that you can copy and paste.
Hi Function Manager
Your venue was recommended to us by Christmas Party Venues - Melbourne.
I would like to confirm our interest in your venue and our Christmas Function requirements:
Number of People attending: XX
$ per head budget: $XX
Preferred Dates: 1. XX/XX/XX 2. XX/XX/XX
Style: Sit-Down or Cocktail
Time: Christmas Lunch or Christmas Dinner
Audio visual requirements:
Can you please confirm the following:
Is your venue available on the preferred dates we have requested?
Will our Christmas function be in a totally exclusive area?
Can you please email me a sample menu of food?
What drinks will be included and for how long?
Is there a minimum number of people or minimum spend we need to meet?
Can you provide music (e.g piped into the room) or do we have to provide our own?
Are there any other extra charges on top of the per head figure (eg room hire, security, audio-visual equipment)?
Is there an allocated smoking area?
What time would we have our room from and exclusive until?
What time is the venue licensed until?
Is there any entertainment in another part of the venue that we can join after our function is finished?